The general meeting of Shareholders
Pursuant to the Swedish Companies Act, the general meeting is the company’s supreme decision-making body and at such meetings shareholders exercise their voting rights in key issues, such as adoption of income statements and balance sheets, allocation of the company’s profit, discharge from liability of board members and the CEO, election of board members and auditors, as well as remuneration of the board of directors and auditors.
In addition to the annual general meeting, extraordinary general meetings can be convened. In accordance with the Articles of Association, notification of the Annual General Meeting is announced in Post- och Inrikes Tidningar and through publication on the Company’s website. At the time of the official notification, information that notification has been sent is to be provided in an advertisement in Dagens Industri.
Right to attend general meetings
All shareholders who are directly recorded in the share register maintained by Euroclear Sweden AB five weekdays prior to the general meeting and who have notified the company of their intention to participate (including assistants, if any) in the general meeting not later than the date and time indicated in the notice of the general meeting, are entitled to attend the general meeting and vote for the number of shares they hold. Shareholders may attend general meetings in person or by proxy and may be accompanied by a maximum of two assistants. It is normally possible for shareholders to register for the general meeting in several different ways, as indicated in the notice of the meeting.
Advance voting at the 2020 Annual General Meeting
The Board of Directors of Byggmax has resolved that shareholders may exercise their voting rights at the Annual General Meeting to be held on May 6, 2020 by voting in advance. The intention is to reduce the spread of COVID-19 (the corona virus) by minimizing the number of participants attending the AGM in person.
Shareholders who wish to exercise the possibility of advance voting shall fill in and sign the form for voting by post which is available for download below. The form shall then be sent to Byggmax Group AB (publ), c/o Advokatfirman Lindahl KB, Studentgatan 6, 211 38 Malmö, Sweden. A complete and signed form may also be submitted electronically and shall, in that case, be sent to byggmax@lindahl.se.
The form for voting by post must be Byggmax at hand no later than at 12.00 noon CEST on Monday, May 4, 2020. If the shareholder is a legal entity, a copy of the certificate of registration or a similar document of authorization is to be attached. The same applies if the shareholder votes in advance by proxy. The shareholder may not add specific instructions or conditions to the advance vote. If so, the vote is invalid. Further instructions and conditions can be found in the form for voting by post.
Please note that shareholders who wish to exercise the possibility of advance voting also must be listed in the register of shareholders on Wednesday, April 29, 2020 and notify the Byggmax of their intention to participate in the AGM no later than at 4.00 p.m. CEST on Wednesday, April 29, 2020. Closer instructions can be found in the Notification of the 2020 AGM which was made public on April 3, 2020.